deadlines are met on-time at multiple locations is a difficult task for
corporate environmental managers. Acting as compliance managers for
our corporate clients, Webco Environmental Management developed E-Man®
(short for Environmental Manager) to help us efficiently and cost-effectively ensure environmental, health
and safety compliance
and promote accountability throughout an organization. E-Man
has helped us to be better managers.
While other systems are
expensive, require significant data input and constant monitoring, our
software simple to implement, easy to use, compatible with existing Environmental
Management Systems (EMS), and automatically prompts users when they need to
Put E-Man® to
work for you to give you peace of mind to know that a compliance deadline
won't "fall through the cracks."
Background Information: The professionals
at Webco Environmental Management, Inc. manage corporate environmental
affairs for our clients just as many corporate EHS professionals
manage their company's environmental affairs. We experienced first
hand the difficulties of trying to keep up with compliance activities
at multiple facilities across the country. It became evident that
we needed to find more efficient and cost effective ways to assist in
managing the EHS affairs of our clients and to promote accountability
throughout those organizations.
Webco incorporated over
25 years of corporate environmental management experience
into developing E-Man® to enable
us to more efficiently and cost effectively manage our clients' EHS
responsibilities. We're not a software company that decided to
venture into the compliance marketplace - we specialize in providing
environmental compliance assistance to manufacturing operations and ended up
developing a software application which
gives EHS professionals the ability to manage more facilities with fewer
resources in a proactive, cost-effective manner.
Ensuring Compliance: EHS professionals
managing compliance issues have difficult jobs. Success is often measured
by how effective they are in preventing NOVs, fines, penalties, late
permit or other regulatory reporting submittals (like annual Title V
compliance certifications, monthly NPDES discharge monitoring reports,
Tier II reports, Toxic Release Inventory - TRI - reports, etc.). EHS managers often are held responsible
for ensuring compliance activities are completed on-time by individuals
at various locations throughout the organization over whom they have little
was developed with EHS management in mind - the system is streamlined
to effectively manage date sensitive EHS information with little
effort and time. Our software helps EHS professionals do their
jobs better by promoting efficient and effective management. The
system reminds personnel of upcoming regulatory events and holds them
accountable for completing the actions on time. Being an "exception based"
system, managers will only be notified if a user
does not follow through on his/her responsibilities. Thus, managers
are not overburdened with information stating that all compliance issues
are in order; managers are only notified when a responsibility is not
Below are just a few
specific benefits that our clients have realized:
Establishes a formal compliance process;
Facilitates succession planning and responding to
Provides a method to organize compliance
Provides a compliance calendar;
Promotes management accountability to ensure
deadlines are met;
Easy to use (does not "create work);
Providing Peace of Mind: Ever worry about missing a compliance deadline?
Would you like to know all compliance issues have been addressed on-time.
Our clients, who have gone through the process of identifying their date-specific
compliance requirements (deadlines), identifying those personnel in the
organization directly responsible for each requirement, and then entering
these deadlines into our system,
tell us the system provides them with
the peace of mind that a compliance requirement won't "fall through
automatically prompts individuals responsible for a specific compliance
deadline, as well as providing e-mail "alerts" (alerting of a deadline
about to fall through the cracks) to managers, users do not have to worry
about constantly checking the system, running reports, etc. to determine
the compliance status at a particular location. By only receiving
e-mail "alerts", managers (EHS as well as Plant Managers, Vice
Presidents, etc.) are not overwhelmed with e-mails/data letting them know
everything is fine within the system - managers will only receive an alert
when there is a situation or condition which may require their immediate
attention to prevent the organization from missing a compliance deadline.
Promoting Accountability: EHS managers often are held responsible for
ensuring compliance activities are completed on-time by individuals at
various locations (plants) throughout the organization over whom they
have little direct control. All EHS managers know the scenario
- plant personnel (engineers, maintenance, human resources) are overworked
with their primary responsibilities, yet expected to make time for the
"add-on" environmental responsibilities. Plant personnel
feel they are "caught between" operations management (to whom
they report) and corporate EHS managers. Operations management
personnel understand compliance responsibilities but often "didn't
know there was a problem" and, therefore, did not realize they needed
to take action.
E-Man helps to shift the burden of accountability/responsibility
back to the plant/organization level operations management team by sending
e-mail "alerts" to them when a compliance deadline is about
to fall through the cracks. This allows the operations management
team to address the issue directly, with those individuals who report
directly to them, in an efficient, effective manner.
Document Organization: Part of the effectiveness of
from the ability to link compliance deadlines with useful knowledge
on how to properly complete a required activity. Our system can
link to forms, reports, guidelines, work instructions, practices, procedures,
manuals, etc. which are located either on the internet, within an organization's
intranet, or with customized plans of control developed by Webco. In this manner,
E-Man is truly a compliment
to an organization's existing compliance management framework, thereby
minimizing duplication of efforts and resources.
E-Man also allows users to
upload and link electronic copies of document (reports, inspection
reports) associated with compliance tasks which creates an electronic
filing system, accessible anywhere, anytime.
Automatic Notifications: Email reminders
are automatically sent to the individual(s) responsible for a specific compliance deadline at
a pre-defined time before the compliance deadline. Users of the
system do not have to worry about constantly checking the system, running
reports, etc. to determine what, whens and hows of completing compliance
Straightforward to Implement: Many electronic environmental management systems
provide powerful features, but require significant financial and manpower
resources to implement. Users can very quickly implement our
and put the system to use notifying/alerting users and managers of compliance
deadlines. The simple user interface makes it extremely easy to
train people to use the system, which many of our clients have used to
develop succession management plans to provide "fallback" personnel
to support environmental activities.
Compliance Assistance: We
offer more than just a software solution. With Webco, you have an
additional resource to consult regarding questions on how to best manage
your company's compliance requirements. Quick questions or emails
back and forth are encouraged, as we seek to establish relationships with
our clients and provide additional benefits - ones not provided by
companies who specialize in software, and not compliance.
We also can provide a
turn-key solution to help a company determine the applicable compliance
requirements, establish a process to ensure compliance, and then load the
compliance information into E-Man for the client to manage on a day to day
Easy to Use:
A simple, intuitive interface makes the system very easy to use and
administer. No extensive training is required for users looking to
use the system for the first time. The ease of use is important for
two reasons: 1. users only have to spend minutes per week to
keep up on their compliance responsibilities; and 2. the system provides a
great means to build in a succession plan to help companies deal with
turnover of individuals with EHS responsibilities. With E-Man,
when an individual with EHS responsibilities leaves the company, you can
transfer all responsibilities over to a new person in minutes.
Compare that to the situation where the someone leaves the company
suddenly and you are unable to find a recap or documentation listing
everything that needs to be done.
Testimonials: Here are some comments from our
"Staying on top of all the federal, state
and local environmental compliance deadlines for 25 facilities across
the country has always been difficult. Webco's E-Man... solves that problem.
I now know in advance the due dates for each issue, and with their e-mail
notification system providing timely reminders, nothing gets overlooked.
A must for any Environmental Manager."
- Corporate Director, Safety and Environmental
"E-Man is an integral part of our EH&S
compliance process. It ensures the responsible party for completing
required tasks doesn't let a deadline slip, and it provides upper management
assurance that those tasks were completed on time."
- Director, Environmental Health & Safety
"E-Man allows us to minimize the use of
internal resources needed to effectively manage our compliance process.
This enables us to focus those resources on manufacturing activities."
- Vice President of Operations
"Initially I was very skeptical about a
system checking up on me. Now I think it is great - simple to use
and I really like the e-mail reminders."
- Maintenance Supervisor
Regulators who have seen the
during visits to our clients' facilities have also given their unanimous
endorsement. They see system
as an excellent tool that gives
them more confidence that our clients will stay in compliance. Our
clients feel that this has improved their relationship with the regulatory
A Compliance Case Study:
Read about how one of our clients
turned to our electronic management system and completely turned around
their compliance performance!
is to allow them to use
it on a trial basis, with no strings attached. To start your free
Get a Free Trial!: We have
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